Why is the file plan filed as the first item in a filing system?

Filing the file plan as the first item in a filing system is designed to enhance the efficiency of document retrieval. The file plan serves as a comprehensive guide that outlines how records are categorized, arranged, and managed within the filing system. By placing it at the forefront, users can quickly reference it when searching for specific documents, ensuring they understand the structure of the filing system and the location of various records.

This strategic placement reduces the time spent searching for documents, as it provides a clear and organized overview of the content and layout of the filing system. Additionally, it helps maintain consistency in how records are filed and retrieved, contributing to overall records management effectiveness. Knowing the file plan's location simplifies the process of navigating the filing system, making it easier for personnel to follow established procedures and locate documents promptly.