Why are records kept?

Records are kept primarily because they contain needed information. This information serves various purposes, such as supporting operations, ensuring accountability, complying with legal and regulatory requirements, and providing a historical reference. In an organizational context, especially within the Air Force, maintaining accurate and accessible records is crucial for decision-making and future planning.

While some options suggest that records may serve other roles, such as sharing facts or being considered public documents, the core function of records management is centered on the necessity of information. Records are integral to documenting actions, events, and decisions; they provide evidence of what has transpired and can be analyzed for improving processes or verifying compliance. Thus, the primary motive for keeping records is to ensure access to this important and needed information.