Who maintains the office files plan and accountability for active and inactive records?

The office files plan and accountability for active and inactive records are maintained by the Records Custodian (RC). The Records Custodian plays a critical role in managing records within an organization, ensuring that the files are organized, easily accessible, and compliant with applicable regulations. This includes responsibilities such as the implementation of the files plan, overseeing the proper handling of active and inactive records, and ensuring that records management practices align with the overarching policies of the organization.

In this context, the Records Custodian serves as a designated individual who understands the specific needs of the unit and is trained in records management, making them essential to the effective oversight of records throughout their lifecycle. This ensures accountability and adherence to established guidelines for handling both active records that are currently in use and inactive records that must be retained for legal, historical, or administrative purposes.