What type of records do certain facilities maintain to avoid transportation costs to the Federal Records Center?

The choice regarding records with a retention period of less than nine years is accurate because such records are often considered short-term and can be managed locally rather than being transferred to a Federal Records Center. Facilities maintain these records on-site as they are still in active use or may need to be accessed frequently. By retaining them at their location, organizations can avoid unnecessary transportation costs and maintain quick access for review or retrieval. This approach also aligns with the principles of efficient records management, where the goal is to minimize costs while ensuring compliance with preservation and accessibility requirements for records that do not require long-term storage solutions.

In contrast, active records refer generally to documents that are currently being used but can encompass both short and long-term records. Records with indefinite retention are typically archived due to their lasting importance and are more likely to be stored in centralized facilities. Additionally, records with a retention period of more than nine years often necessitate proper management and potential transportation to designated storage facilities because they are not immediately required for operations but must be retained for legal, historical, or administrative purposes.