What should be done when files expand to more than one drawer?

When files expand to more than one drawer, it is essential to review the file plan for inclusive series numbers for the drawer labels. This approach ensures that records management practices are followed effectively, maintaining organized and accessible filing systems. By consulting the file plan, personnel can determine how to appropriately categorize and label the files across multiple drawers, facilitating easy retrieval and a clear understanding of the contents.

Using the file plan helps maintain consistency and ensures that all documentation adheres to organizational standards. This practice also reflects the importance of accurate filing systems in managing records efficiently, preventing confusion that may arise from improperly labeled or unorganized files. Such attention to organization is crucial, particularly in environments where compliance with regulations and quick access to information are necessary.