What is the main objective of conducting a records inventory?

The main objective of conducting a records inventory is to evaluate records for compliance and potential disposal. A records inventory involves systematically identifying and cataloging records within an organization to ensure that they are managed in accordance with applicable laws, regulations, and policies. This process helps organizations assess which records are still needed for legal, operational, or historical purposes and identifies those that can be disposed of according to retention schedules.

Through this inventory, organizations can ascertain whether they are maintaining an appropriate number of records and ensure that they are disposed of in a timely and lawful manner. It also aids in compliance with records management policies, thereby minimizing legal risks and enhancing organizational efficiency by reducing clutter and improving the ability to access important information.