What is the first item in a file plan?

The first item in a file plan is the file plan itself. It serves as the foundational document that outlines the overall structure, organization, and management of records within a specific system. This document provides essential guidance on how records are categorized, stored, and accessed throughout their lifecycle.

In a well-structured file plan, you will find crucial information such as the types of records being managed, the retention schedules, and the procedures for updating and maintaining the records. By establishing the file plan first, it ensures that all subsequent components, including documents, personnel, and storage locations, are aligned with a clear framework for effective records management.

While an index of documents, a list of authorized personnel, and storage locations are all important components of a comprehensive records management system, they are derived from the guidelines and structure laid out in the file plan itself. Therefore, the file plan is the starting point that sets the stage for the organization and accessibility of all other elements involved in the records management process.