What is referred to as "secondary storage" in records management?

In records management, "secondary storage" refers to a type of storage that serves as a backup for records, ensuring that vital information is preserved and protected beyond its primary storage location. This concept is crucial for maintaining data integrity and availability, especially in the event of system failures, natural disasters, or accidental deletions.

Secondary storage often involves various methods, such as external hard drives, cloud services, or archival facilities where records can be kept safely for long-term access and compliance purposes. It is distinct from primary storage, which is typically used for active records that are frequently accessed and modified.

The other options do not accurately describe the essence of secondary storage. For instance, while there may be storage dedicated to outdated records, secondary storage isn't exclusively or primarily defined by this characteristic. Additionally, secondary storage is not limited to electronic records, nor is it solely temporary; it is intended for long-term retention and preservation of important data.