What happens to a document after it is signed or approved by authorized authority?

The correct response emphasizes that once a document is signed or approved by an authorized authority, it transitions into a formal record. This status means the document holds legal and administrative significance and must be stored properly to ensure accessibility, preservation, and compliance with applicable regulations and policies.

Proper storage is crucial because it safeguards the integrity and authenticity of the record, allowing for future retrieval as needed. It reflects the importance of the document in organizational and historical contexts, further underscoring the necessity for effective records management practices.

In contrast, the other options do not align with the established protocols for document management within the Air Force Records Management Program. For instance, immediate archiving does not apply as a uniform practice since not all documents are archived right after approval; they must first be assessed for their record status. Discarding a document post-approval would be inappropriate, as it undermines the integrity of official records. Lastly, leaving a document in draft form contradicts the established processes; once authorized, the document is recognized officially and is no longer considered a draft.