What does the term "cutoff" refer to in records management?

In records management, the term "cutoff" specifically refers to the process of separating active records from inactive records. This process is crucial for maintaining an organized and efficient records management system. By designating a cutoff point, organizations can determine when records can be considered inactive and eligible for subsequent actions like archival or disposal.

This process ensures that active records, which need to be easily accessible for current operations, are kept separate from those that are no longer routinely used. Properly managing this transition from active to inactive status helps prevent clutter, streamline retrieval processes, and ensure compliance with records retention policies. The effective management of cutoffs plays a significant role in preserving the integrity of the organization’s records while also meeting legal and operational requirements.