What can be done if the official cross-referencing form is unavailable?

Choosing to make copies of the record and file each copy accordingly is the best course of action when the official cross-referencing form is unavailable. This method ensures that the records continue to be accessible for future reference and maintains the integrity of the information being documented. By creating multiple copies, the essential data is preserved in a structured manner, allowing for more efficient retrieval when needed. This practice is beneficial in maintaining an organized records management system, particularly when dealing with physical records.

Using this approach avoids potential issues that may arise from leaving records unreferenced, which could lead to confusion or difficulty in locating the records later. Furthermore, requesting a new form from the office supply or relying solely on digital means might not provide a comprehensive solution, as there may be immediate needs for physical copies or documentation that cannot rely on a digital reference alone. Maintaining physical records through copying is often a standardized procedure in records management when essential tools are temporarily unavailable.