What are inactive records?

Inactive records refer to those documents that are no longer actively used in daily operations but still need to be retained in accordance with legal, regulatory, or organizational requirements. The retention period for these records is often defined by specific policies or guidelines to ensure compliance and proper management.

As organizations generate large volumes of information, not all records can be kept indefinitely; hence, it is crucial to categorize these records appropriately. Having inactive records allows organizations to manage their active records more effectively while still keeping essential information accessible for future reference or audits. This category plays a crucial role in the overall records management strategy of an organization, ensuring that necessary documentation is preserved without cluttering up active working spaces.