What are Final records?

Final records are defined as those documents that have been completed, officially approved, and are no longer subject to change. This means that they have undergone all necessary processes, such as reviews and signatures, verifying that the content is accurate and finalized. Once a record reaches this status, any attempts to alter it would violate policy and could compromise the integrity of the information.

In information management, final records are critical because they serve as the authoritative source of information that can be referenced and relied upon for compliance, audits, and historical reference. They provide a permanent record of actions taken, decisions made, or transactions executed, ensuring that there is a clear and indisputable trail of evidence. This status is important in numerous contexts, especially in the military, where accountability and clarity are essential for operations and legal matters.