What additional detail is required on the file folder label if there is a retention period of one year or longer?

When a file folder has a retention period of one year or longer, adding the year (either Calendar Year or Fiscal Year) to the label provides essential context regarding the document's retention schedule. This detail is crucial for effective records management, as it helps personnel quickly identify the specific time frame during which the document was created or will be retained. It ensures that there is clarity on the period for which the file must be managed and maintained.

Including the year aids in compliance with retention policies and facilitates easier retrieval of records when necessary. This practice aligns with organizational standards and helps to effectively track and manage documents throughout their lifecycle. Identification by year helps in avoiding confusion, especially when dealing with multiple documents that may have similar titles or subjects from different periods.