In records management, why is it crucial to remove items like envelopes before filing?

Removing items like envelopes before filing is crucial primarily to ensure clarity and maintain significant record value. Envelopes can often contain extraneous information that does not contribute to the overall understanding or usefulness of the main documents. By eliminating these unnecessary items, you create a streamlined filing system that helps users quickly locate and understand the relevant information. This practice enhances the organization of records, making it easier to retrieve essential documents when needed.

In addition, the removal of such items supports the integrity of the record management process, allowing organizations to focus on preserving documents that hold true value for operations and compliance with regulations. Clear and concise filing directly contributes to effective records management and facilitates better decision-making within the organization.