If records in a series are filed in multiple containers, where should the disposition control label be placed?

The placement of the disposition control label on the first container or on each container is essential for several reasons. Primarily, having the label on the first container ensures that anyone accessing the records quickly identifies the disposition instructions right from the start. This is particularly important in environments where multiple individuals may not be familiar with the record-keeping system or where the containers are not frequently accessed.

Additionally, placing the label on each container serves to provide clarity and ensures that all records within that series are consistently managed according to their prescribed disposition. This is crucial for maintaining compliance with record management policies, as it reduces the possibility of misfiling or overlooking the need for destruction or transfer of records.

By ensuring that the disposition control label is visible, the organization can foster proper records management practices and support adherence to legal and regulatory requirements, which mandate the proper handling of records throughout their lifecycle. Therefore, this approach emphasizes accountability and accuracy in record disposition processes.