How is the cutoff identified when there is no month or year specified?

When determining the cutoff for records management in situations where no specific month or year is indicated, the identification of the cutoff typically defaults to "N/A," which signifies that there is no applicable date to define a specific timeframe for the records in question. This means that records do not have a defined expiration date for retention, and therefore, they do not need to be reviewed or destroyed based on a specified timeframe.

This response allows records managers to clearly understand that in the absence of definitive chronological indicators, the records' status remains open-ended or indefinite. Other choices do not adequately address the lack of specified time constraints, suggesting instead arbitrary dates or terms that do not fit the context of undefined retention or expiration timelines.