How are "legacy records" identified?

Legacy records are identified primarily by reviewing records that are outdated or no longer actively used. This identification process is focused on evaluating the relevance and utility of records over time, particularly those that are no longer current or applicable to ongoing operations. Legacy records may retain historical value or information, but they typically do not contribute to current decision-making or operations within an organization.

Understanding how records become classified as legacy is essential for efficient records management, as it helps in determining what information should be archived, retained, or disposed of. Effective management prevents clutter and confusion within the records system, ensuring that active records are readily accessible while legacy records are appropriately handled, either through preservation for historical purposes or destruction in accordance with established guidelines.